Implementation Guide
From signup to live school in three days
Every school follows a structured onboarding playbook.
Before day 1
Preparation
Confirm subscription and payment
Gather data: student list, staff list, class structure (CSV)
Identify admin champions (principal, ICT lead, HOD)
Share timetable and academic calendar
Confirm curriculum (CBE, 8-4-4, or both)
Day 1
Tenant and structure
QXP creates school tenant with branding
Set up campuses, grades, streams, academic year
Configure curriculum and subject mapping
Import staff accounts via CSV
Admin champions receive credentials and orientation
Day 2
Data and curriculum
Import student records and parent contacts
Build timetable and teaching assignments
Create first scheme of work and lesson plan templates
Configure assessment rubrics and grade boundaries
HOD and admin training (60 min, live)
Day 3
Go live
Teacher training (90 min, live or recorded, plus 15-minute clinics in week 1)
First attendance entry and lesson plan submission
Activate parent portal and send invitations
Run first assessment entry and preview a report card
QXP support available all day
Week 2
Review and expand
QXP onboarding call: review first week
Bring in the modules you did not use in week 1 - ECA, Admissions, Wellbeing
Fine-tune reporting templates and workflows
Train remaining staff
Confirm parent portal adoption
What to prepare
Student list (name, grade, stream, parent contact)
Staff list (name, role, subjects, email)
School timetable (PDF or Excel)
Academic calendar (term dates)
School logo (PNG, min 200x200)
Curriculum framework choice